2015 Info & Forms

For additional information

Shaneice McNabney - smcnabney@kasb.org  or Andrea Hartzell - ahartzell@ksab.org


About the Trade Show

The Convention features a Trade Show, on December 4 and 5, in the Bob Brown Expo Hall of the Century II Convention Center. A Friday Night Reception provides three hours for attendees to register early, visit vendors, enjoy hors d’oeuvres, beverages, music and door prize giveaways. On Saturday, a “Vendor Lunch,” provides the attendees lunch and time to visit exhibitors. 

Suppliers and manufacturers of school equipment, products and services are invited to participate in the annual Kansas Association of School Boards Convention and Trade Show. More than 500 school board members, superintendents and guests attend the KASB event. 

NEW IN 2015!  KASB Food Crawl

KASB is looking to enhance the trade show. This year’s Friday Evening Grand Opening Reception will feature a food crawl. Conference attendees will travel around the trade show floor visiting various booths with sponsored food and beverage offerings.  

This concept will provide trade show exhibitors a unique opportunity to interact with KASB members in attendance at the Friday grand opening. Below are a wide variety of suggestions. The possibilities are endless. Call and let us know what you’d like to sponsor in your booth from the options below or suggest something else. 

***Pick one of the items listed in the exhibitor kit, sponsor the cost and have it served in your booth on Friday during the Grand Opening Reception. You will also receive all the benefits of the “Bronze” Level Sponsorship.  

KASB makes all the arrangements, you just show up and greet your guests.

Exhibit Hours

Friday, December 4
• Bus/Vehicle/Large Wheeled Equipment ONLY
         Move-In & Registration Noon-2 p.m.
• Booth Set-Up & Exhibitor Registration 2-4 p.m.
• Exhibits Open/Reception 4:30-7:30 p.m.

Saturday, December 5
Exhibits Open 10:30 a.m.
Vendor Lunch 11:30 a.m.-1 p.m.*
End of Show 1:00 p.m.
Tear Down/Move Out 2:00 p.m.

*Please Note:  Due to exhibitor request, the show is now closing at 1 p.m., immediately after the Vendor Lunch.

Buses/Vehicles/Large Equipment

Bus companies may exhibit buses inside the arena.  Each company will be limited to the space as designated.  Each company may determine the type of display vehicle as long as it does not exceed the limitations.
Vendors bringing in other vehicles or large wheeled equipment must purchase the appropriate number of booth spaces to house their display items. 

Buses and vendors bringing in other vehicles or large wheeled equipment will be allowed into the Expo Hall on Friday, December 4, from noon-2 p.m. Buses will not be allowed out of the arena until after 2 p.m. on Saturday, December 5.
Automobiles, trucks, machinery and other motor vehicles utilizing flammable fuels, which are placed on display inside the Exhibit Hall shall have no more than 1/4 tank or five (5) gallons of fuel in the tank; all fuel tanks shall be locked or effectively sealed and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in event of emergency. Carpeting or visqueen must be placed underneath the vehicle for any possible leakage. 

Exhibit Space Specifications

All booths are 10 feet by 10 feet and will be draped. Nothing may be pinned or attached to the drapes. In order to prevent interference with adjoining booths, no signs or equipment shall extend beyond the sides of the booth. Select one booth or as many as four booths. Two chairs and one six foot table will be available for each booth without an additional charge. Table covers will also be available at no additional cost. 

A standard two-line sign for each booth will be furnished. Each sign will indicate the company name. Henry Helgerson Company will charge for additional sign work. Helgerson Co. is the exclusive renter of additional booth furnishings. For more information or questions, contact Helgerson Co. at 888-713-0524.

Exhibit Space Prices

Vendors have the option of purchasing one or more booth spaces.  See the tiered pricing below.

For contracts emailed or faxed on or before October 9, payment must be received within 14 business days or booth(s) will not qualify for early-bird rates and additional fees will be assessed. Booth spaces will not be guaranteed until a minimum of 50 percent of booth fees are received.

Included in booth or bus price is sponsorship of the Vendor Lunch. The Vendor Lunch takes place in the Exhibition Hall on Saturday, December 5, from 11:30 a.m. to 1 p.m.  This gives KASB Conference attendees a chance to eat lunch and visit with vendors. As a sponsor, three vendor representatives are welcome to eat for free.  All others are $16 each.  To ensure an accurate count - RSVP for the Vendor Lunch on the badge request form sent via email upon receipt of your contract and deposit. 
Please Note: Contracts, including deposit or full payment, must be postmarked by October 9, to qualify for the early-bird rate.

Exhibitor Check In 
All exhibitor representatives must register at the KASB exhibitor registration desk in the Exhibition Hall before setting up booths.

Exhibit Space Assignments

Exhibitors are asked for booth location preference on the Exhibit Space Contract which is considered when assignments are made. KASB will assign booth locations to companies. Booth spaces will be assigned on a first-come first-served basis, postmark of contract and compatibility with other exhibitors. 

KASB reserves the right to alter locations of exhibitors and/or booths as shown on the official floor plan at its sole discretion, if deemed advisable in the best interest of the show, or to separate competitors.  

Name Badges

KASB provides name badges for all exhibitors and exhibitor representatives attending the KASB Convention. If you wish to attend the Reception or Walking Lunch, please mark all appropriate boxes on the Badge Request Form available on the KASB website.

Shipping/Storage Information

Exhibitors may not ship freight to the Century II Convention Center. Exhibitors can arrange to ship and store freight with Helgerson Company. A form with additional information about shipping and storage is available on the KASB website.

Electrical Hookups

General electrical hookups for booths are available at Century II Convention Center. A form with additional information about electrical hookups is available on the KASB website.

Food Samples

Food and beverage samples must not be greater than 2 oz. and must be manufactured, processed or distributed by the exhibiting firm and must be related to participation in the event.

For public health (and common sense) reasons, restrooms, concession stands and/or facility kitchens may not be used as exhibitor clean-up areas. 

Liability and Indemnification Statement

KASB shall not be liable for loss, damage, theft, or disappearance of vendor property at the KASB Convention. KASB shall not be liable for any loss, damage or delay due to fire, acts of God, or any other cause beyond its control.

Neither the Association nor any of its representatives will be responsible for any injury, loss or damage that may occur to the exhibitor, the exhibitor’s employees, or property from any cause whatsoever prior, during, or subsequent to the Convention. 

Exhibitor shall indemnify, defend and hold harmless the Kansas Association of School Boards, Inc. (KASB), its officers, directors, agents, and employees (the “indemnitees”) from and against all losses arising from the action or inaction of Exhibitor or Exhibitor’s officers, directors, agents or employees, and/or personal or bodily injury or death of persons or damage to the property of KASB to the extent caused by negligent acts, errors and/or omissions or the willful misconduct of Exhibitor or its officers, directors, agents, employees, subcontractors, licensees, or invitees; provided, however, that Exhibitor obligations shall not extend to losses solely arising from the willful misconduct or gross negligence of KASB.
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