Kansas Association of School Boards Constitution

as Amended by the KASB Delegate Assembly on December 3, 2011

Bold italicized text indicates amendments


ARTICLE I
Name and Purpose

Section 1. The name of this organization shall be the Kansas Association of School Boards.

Section 2. The purpose of the association is to secure the best possible educational opportunity for all the children of the State of Kansas; to support and promote legislation and educational policies approved by the membership; to keep its members informed and aware of important issues facing education through publications, workshops and seminars; to seek the cooperation and assistance of all organizations with the same goal; to study the problems of school organization and administration and work for the most efficient and economical organization of Kansas Schools consistent with our primary purpose.

Section 3. The association shall foster and encourage cooperative working relationships with those organizations which are concerned with the improvement of public education in the State of Kansas.


ARTICLE II
Membership and Dues
 


Section 1. The basic units of the association shall be the boards of education of unified school districts and the boards of trustees of community junior colleges and the boards of control of area vocational schools.

Section 2. The governing bodies of the basic units of the association may become active members of this association by the payment of the annual membership dues by their respective units.

Section 3. Any former member of the board of a basic unit of the association may become an associate member upon written application to the executive director and the payment of dues.

Associate members shall be entitled to all the privileges of membership except the right to vote and hold elective office.

Section 4. The annual membership dues and the annual associate membership dues shall be set by the board of directors.


ARTICLE III
Meetings of the Association and Regional Meetings
 


Section 1. There shall be at least one regular meeting of the association each year (hereafter referred to as the meeting of the delegate assembly), preceding or concurrent with the annual convention of the association. A special meeting of the delegate assembly may be held at the call of the president of the association, providing that five days written notice is given to the president of each basic unit. A special meeting of the delegate assembly may also be held by written petition delivered to the executive director of the association signed by at least 30 of the basic units of the association provided that at least 60 days written notice shall be delivered prior to the date set for such meeting. A special meeting of the delegate assembly may be conducted by electronic means, mail, online, in person, or by telephone conference call.

Section 2. There shall be 10 regions which shall include the following counties within the state of Kansas as follows:

Region 1—Atchison, Doniphan, Douglas, Jefferson, Johnson, Leavenworth and Wyandotte.
Region 2—Anderson, Coffey, Franklin, Greenwood, Linn, Lyon, Miami, Osage, Shawnee and Wabaunsee.
Region 3—Allen, Bourbon, Chautauqua, Cherokee, Crawford, Elk, Labette, Montgomery, Neosho, Wilson and Woodson.
Region 4—Brown, Clay, Dickinson, Geary, Jackson, Marshall, Nemaha, Pottawatomie, Riley and Washington.
Region 5—Chase, Harvey, Marion, McPherson, Morris, Reno, Rice and Saline.
Region 6—Butler, Cowley, Sedgwick and Sumner.
Region 7—Cloud, Ellis, Ellsworth, Jewell, Lincoln, Mitchell, Osborne, Ottawa, Phillips, Rooks, Republic, Russell and Smith.
Region 8—Barber, Barton, Comanche, Edwards, Harper, Kingman, Kiowa, Ness, Pawnee, Pratt, Rush and Stafford.
Region 9—Cheyenne, Decatur, Gove, Graham, Greeley, Lane, Logan, Norton, Rawlins, Scott, Sheridan, Sherman, Thomas, Trego, Wallace and Wichita.
Region 10—Clark, Finney, Ford, Grant, Gray, Hamilton, Haskell, Hodgeman, Kearny, Meade, Morton, Seward, Stanton and Stevens.


There shall be five additional regions No. 11-15 which shall represent the five member school districts with the greatest full time equivalent student population at the time of regional elections. Full time equivalent shall be determined by the previous year’s final full time equivalent count as established by the Kansas State Department of Education.

The member districts represented by regions No. 11-15 shall not be included in regions No. 1-10.

Section 3. Each basic unit of the association will be entitled to one voting delegate and such voting delegates (or their alternates in case the voting delegate shall be unable to appear) shall constitute the delegate assembly at all state and regional business meetings.

Section 4. There shall be at least one annual regional meeting for the purpose of conducting the business of the region.


ARTICLE IV
Officers and Duties
 


Section 1. The elected officers of this association shall be a president, president-elect, immediate past-president and fifteen vice presidents, one from each region.

Section 2. The board of directors shall appoint an executive director who will also serve as treasurer of the association.

Section 3. It shall be the duty of the president to preside at all meetings of the delegate assembly, of the board of directors, and of the executive committee and to perform all other duties instant to the office of president.

Section 4. It shall be the duty of the president-elect to attend all meetings of the delegate assembly, of the board of directors and of the executive committee, and to assume all responsibilities delegated to him/her by the president.

Section 5. The vice presidents from the various regions shall serve as presiding officers of their respective regions and carry out the purposes of the association in the region.

Section 6. The elected officers shall constitute the board of directors. The board of directors shall convene at least twice each year. A special meeting of the board of directors may be held by written petition delivered to the executive director of the association by at least five members of the board of directors or at the call of the president. The board of directors shall take such action as may be necessary to implement the policy positions of the delegate assembly, and between meetings of the delegate assembly such additional action, not inconsistent with the policy positions of the delegate assembly, as may be necessary to carry out the purposes of the association.

Section 7. The board of directors shall select the delegates to the convention of the National School Boards Association.

Section 8. The board of directors shall have the authority, by a majority vote of the board of directors, to establish bylaws not inconsistent with the constitution for the association but such bylaws shall be ratified at the annual meeting of the delegate assembly by a majority vote of the members of the delegate assembly then present.

Section 9. The executive committee shall consist of the president, president-elect, and the immediate past president. The executive director and president-elect designee shall serve as ex-officio, non-voting members of the executive committee.


ARTICLE V
Election of Officers

Section 1. The president-elect designee shall be elected at the delegate assembly held in conjunction with the annual convention by a majority of the delegate assembly present and voting. Once elected, the president-elect designee shall serve as an ex-officio, non-voting member of the board of directors until assuming the office of president-elect.Thepresident-elect designee shall assume the office of the president-elect at the beginning of the next fiscal year of the association. The terms of office of the president and president-elect shall begin on the first day of the fiscal year and extend until the end of the fiscal year. No president shall serve more than once term in the office to which he or she is elected. Should the president become deceased, incapacitated or otherwise be unable to act during his or her term of office, the president-elect shall succeed and assume the duties of president for the remainder of the term or during such incapacitation and shall continue as president for the term following that during which he/she was the president-elect. In the event that the president-elect shall succeed to the office of president under the terms of the foregoing provision, the most recent past president who is a school board member of a school district holding membership in the association shall become immediate past president. Should the president-elect succeed to the office of president because of the disqualification of the president, or become deceased, incapacitated or otherwise unable to act, and there is a sitting president-elect designee, the president-elect designee shall succeed and assume the duties as president-elect for the term or during such incapacity and shall continue as president-elect for the term during which they would have served as president-elect. Should the president-elect succeed to the office of president because of the disqualification of the president, or become deceased, incapacitated or otherwise unable to act, and there is no sitting president-elect designee, the board of directors shall elect a president-elect, who shall serve until the next annual convention, at which time a president-elect designee shall be elected to immediately assume the duties of president-elect.

Section 2. The president of the association shall each year appoint a nominating committee of one member from each region whose responsibility it will be to report one or more nominees at the delegate assembly held in conjunction with the annual convention for the election of the president-elect. Such nominating committee shall report to the board of directors in writing at least 60 days prior to the delegate assembly. The board of directors shall report in writing the nominee or nominees to the basic units at least 30 days prior to the delegate assembly. Other nominations may thereafter be made from the floor provided that such other nominations shall be supported in writing by at least 10 of the basic units of the association.

Nominations from the floor shall be made and written notice given to the board of directors at least 45 days prior to the delegate assembly.

Section 3. Each region shall elect by its delegate assembly a vice president to serve for a three-year term. Such election will take place at the annual regional business meeting during the year in which the term of the incumbent expires. Should the vice president become deceased, incapacitated or otherwise unable to act, the president of the association shall appoint an active member of a basic unit of the association from the same region to fill the vacancy as vice president and such appointment shall be effective until the next annual regional business meeting at which time a vice president of the region shall be elected to fill the unexpired term. No vice president shall serve more than two consecutive three-year terms unless appointed to fill an unexpired term.

A. At least 90 days prior to the annual regional business meeting at which a regional vice president is to be elected, the president of the association shall appoint a nominating committee composed of at least three different basic units within the region, whose responsibility it will be to report one or more nominees at the annual regional business meeting at which the election is to be held.
B. The delegate assembly of Regions 11-15 shall consist of all the members in the basic units of each region. The delegate assembly in each of these regions shall elect one of its members as regional vice president. Such vice president shall be elected in November of the year in which the term of the incumbent expires. If the existing region from which the incumbent was elected is no longer one of the five largest student districts, its regional number and vice-president position will pass to the largest non-represented district.

Section 4. In the event that an officer or committee member shall cease to be a member of a basic unit during his/her term, or in the event that the basic unit of which he/she is a member ceases to be an active member of the association, such officer or committee member shall immediately become ineligible to serve and the vacancy thus created shall be filled as provided in this constitution.


ARTICLE VI
Committees
 


Section 1. The board of directors shall establish a Committee on State Legislation, which shall consist of one member from each of the regions.

The board of directors shall establish such other committees as it deems advisable.

Members of the various committees shall be appointed by the president of the association.


ARTICLE VII
Fiscal Policy


Section 1. The fiscal year of the association shall be July 1 of each year through June 30 of the following year. All reports and all records concerning the year’s business shall be composed and completed as of the end of the fiscal year.

Section 2. The board of directors, prior to the expiration of the fiscal year, shall adopt a budget for the association for the next succeeding fiscal year and shall publish said budget by mailing a copy of said budget to each of the units of the association.

Section 3. The board of directors shall make adequate provision for the auditing of the accounts, reports and records of the association and shall make adequate provision for the bonding of all employees of the association handling funds of the association.


ARTICLE VIII
Amendments

Section 1. This constitution may be altered or amended by a majority of the delegates present at the delegate assembly held in conjunction with the annual convention of the state association.

Amendments may be proposed by the board of directors of the association or by any basic unit. Any such proposed amendment shall be presented in writing to the executive director at least 60 days prior to the annual convention and the executive director shall give written notice to each of the basic units of the association at least 30 days prior to the annual convention.